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Instructions for setting up Virtual Vault Cache for Evault v9.0Before you beginBefore users can set up their Virtual Vault cache, the following conditions must be satisfied:You must be using Outlook 2010, Outlook 2007, or Outlook 2003 SP2, with Cache mode enabled asdescribed in the article “Enable or disable Outlook Cached ml?id 1067You must have the EVault v9 (for Outlook 2007 or 2003) or v10 (for Outlook 2010) plug-in installed. Ifyou need to install the plug-in, see the instructions in the article “Install the EVault plug-in for Outlookand Entourage”: http://kb.mcgill.ca/it/easylink/article.html?id 1088You must contact the ICS Service at 398-3398 and ask them to enable Virtual Vault Cache for youraccount. Call 398-3398 or email [email protected] or use the webform for email requests.Set up your Virtual Vault CacheAssuming you have fulfilled the requirements above:1. Launch Outlook and in the window that is presented, click NextInstructions for Enabling Virtual Vault - 7 September 2012Page 1

2. Specify the age of items for automatic download into your VVC. When finished, click Next.For example: If you accept the default value of 1 month, any archived item that has currently beenstored on the EVault server more than 1 month will be copied immediately to your local Virtual Vaultcache. This setting will also be applied to all future emails archived on the Evault server.Note: If you ever wish to change this age setting, you must redo the setup procedure, as described in“Changing your age limit setting” at the end of this document.3. When the following window is displayed, click Finish to start the synchronization between the Evaultarchive and the Virtual Vault.This process occurs in the background and could take up to several hours to complete. In theInstructions for Enabling Virtual Vault - 7 September 2012Page 2

meantime, perform the remaining steps.4. Select Tools Enterprise Vault Vault Cache Properties.5. On the Virtual Vault tab, select the check box under Vault Name and click OK.Instructions for Enabling Virtual Vault - 7 September 2012Page 3

6. In the Outlook Folder List, you will now notice a new Vault username “node”. Initially, it will lookempty but will begin to populate as the synchronization proceeds.Once synchronization is complete, a copy of everything in your EVault is available in this local folder, withthe same folder structure as your user mailbox, as shown below:Instructions for Enabling Virtual Vault - 7 September 2012Page 4

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7. To view the status of the synchronization, e.g. how many items left to synchronize select Tools Enterprise Vault Vault Cache Properties and click the Details tab. This will give users an indication ofthe number of items left to synchronize, what currently has been downloaded and the space used.Note: Local caching is limited to 50% of the available free space on your C: drive. This should be amplefor most usersChanging your age limit settingShould you wish to change your initial Virtual Vault age limit setting, you need to remove your Vault node andand repeat the setup procedure from scratch, as follows:1. In Outlook, press Ctrl-Shift and click on any icon in your EVault toolbar2. In the Vault Cache area of the resulting window, click Reset. Click OK to continue.3. Accept the warning that ‘Your Virtual Vault Cache will be deleted”. Notice that your Vault nodedisappears in the left-hand Navigation Pane.4. Restart Outlook to automatically display the Virtual Vault Cache wizard again. Repeat the setupprocedure and specify a different age limit at step 2. Once the synchronization is redone, the Vaultnode reappears in your Outlook Folder list.Instructions for Enabling Virtual Vault - 7 September 2012Page 6

stored on the EVault server more than 1 month will be copied immediately to your local Virtual Vault cache. This setting will also be applied to all future emails archived on the Evault server. Note: If you ever wish to change this age setting, you must redo the setup procedure, as described in .